Privacy Policy

Last updated: 3 March 2026

 

This Privacy Policy explains how Philanthrope LLP and, where relevant, Philanthrope Capital Ltd collect, use, share and protect personal data, and your rights in relation to that data.

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This policy applies if you visit our website, contact us, receive communications from us, engage us, or are connected with our work as a client, candidate, supplier, referee, introducer or other contact.

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1. Who we are

 

Philanthrope LLP | Holyoake House, Hanover Street, NOMA, Manchester M4 4AH

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Philanthrope Capital Ltd | Holyoake House, Hanover Street, NOMA, Manchester M4 4AH

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If you have any questions about this policy or want to exercise your rights, contact us at privacy@philanthrope.co.uk.

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2. The personal data we collect

 

The personal data we collect depends on how you interact with us.

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A. Website visitors

 

We may collect:

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• IP address and device information

• browser type and operating system

• website usage data

• cookie and similar technology data

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B. Enquiries and general communications

 

We may collect:

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• name, job title, organisation and contact details

• the content of your enquiry or correspondence

• communication preferences and opt-outs

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C. Clients, prospective clients and suppliers

 

We may collect:

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• business contact details and role information

• engagement administration information, including correspondence and meeting notes

• invoicing and payment administration details, which may include named business contacts

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D. Candidates and potential candidates

 

We may collect:

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• name and contact details

• career history, CV, qualifications, professional profiles and other relevant publicly available information

• role preferences, location preferences, availability and remuneration expectations, where shared with us

• interview notes, assessment information and search process records

• referee details and reference content, where provided or obtained in connection with a search

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E. Referees, introducers and sources

 

We may collect:

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• name, contact details, role and relationship context

• information you provide in connection with a reference, introduction or market insight

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Special category data and criminal offence data

 

We do not seek to collect special category data through our website.

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In a search context, special category data or criminal offence data may occasionally be provided by you, provided about you, or become relevant for a specific purpose such as reasonable adjustments, regulatory requirements or a client’s lawful process. Where we process this type of data, we do so only where lawful, proportionate and necessary, and with appropriate safeguards.

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3. Where we get personal data from

 

We collect personal data:

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• directly from you, for example when you contact us, meet with us, submit information, or use our website

• from clients and organisations involved in a search or advisory process

• from publicly available sources and other third-party sources, for example company websites, professional profiles, referrals and research sources

• from service providers that support our systems, for example email, calendar, CRM, document storage and website tools

 

If we obtain your personal data from another source, we will provide you with privacy information as required by law.

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4. How we use personal data and our lawful bases

 

We use personal data only where data protection law allows us to. The lawful basis depends on the context.

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A. To respond to enquiries and manage communications

 

Purpose: responding to messages, handling requests, arranging meetings, and maintaining correspondence records
 

Lawful basis: legitimate interests, and where relevant, steps taken before entering into a contract

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B. To deliver search and advisory services

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Purpose: carrying out executive search, leadership advisory and related work, including identifying, researching, contacting, assessing and presenting potential candidates, managing assignments, taking references, and maintaining process records
 

Lawful basis: legitimate interests, contractual necessity where relevant, and legal obligation where applicable

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C. To manage client, supplier and business relationships

 

Purpose: engagement administration, invoicing, payments, service delivery, internal management and record keeping

 

Lawful basis: contractual necessity, legitimate interests, and legal obligation where applicable

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D. To operate, improve and secure our website and systems

 

Purpose: website administration, analytics, troubleshooting, security, fraud prevention and service improvement

Lawful basis: legitimate interests, and consent where required for non-essential cookies or similar technologies

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E. To send marketing and thought leadership communications

 

Purpose: sharing insights, updates, invitations and information about our services

Lawful basis: legitimate interests and, where required by law, consent or another lawful route

 

You can opt out of marketing communications at any time.

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F. To comply with legal, regulatory and professional obligations

 

Purpose: complying with applicable law, responding to legal requests, establishing or defending legal claims, and maintaining appropriate governance and controls

Lawful basis: legal obligation and legitimate interests

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5. When you need to provide personal data

 

Where we need personal data to enter into or perform a contract, or to comply with a legal obligation, we will tell you.

 

If you do not provide the relevant information, we may be unable to enter into or perform the engagement, process payment, comply with our obligations, or otherwise provide the relevant service.

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6. Who we share personal data with

 

We share personal data only where necessary and proportionate, including with:

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• clients in connection with a specific assignment or advisory engagement

• service providers acting on our behalf, such as hosting, IT, CRM, document storage, email and scheduling providers

• professional advisers, such as legal, accounting, audit and insurance advisers

• regulators, courts, law enforcement or other authorities where required by law or where necessary to establish, exercise or defend legal rights

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We do not sell personal data.

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7. International transfers

 

Some service providers may process personal data outside the UK.

 

Where international transfers occur, we use appropriate safeguards required by law.

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8. How long we keep personal data

 

We keep personal data for no longer than necessary for the purposes set out in this policy.

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Retention depends on factors such as:

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• the nature and sensitivity of the data

• the purpose for which it was collected

• whether we have an ongoing relationship with you

• legal, regulatory, accounting or limitation requirements

• whether the data may be relevant to future search or advisory work

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We review personal data periodically and delete or minimise information that is no longer needed.

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9. Your rights

 

You have rights in relation to your personal data, including the right to:

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• request access to your personal data

• request correction of inaccurate data

• request deletion in certain circumstances

• request restriction of processing in certain circumstances

• object to processing based on legitimate interests

• request data portability in certain circumstances

• withdraw consent where we rely on consent

 

You have the right to object at any time to the processing of your personal data for direct marketing purposes. If you do so, we will stop that processing for that purpose.

 

To exercise your rights, contact us at privacy@philanthrope.co.uk. We may need to verify your identity.

 

You also have the right to complain to the UK Information Commissioner’s Office.

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10. Marketing choices

 

If you no longer wish to receive marketing communications from us, you can use the unsubscribe link where available or contact us directly.

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We may still contact you where necessary in connection with an existing relationship, an assignment, a service matter, or another lawful purpose.

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11. Cookies

 

Our website uses cookies and similar technologies.

 

Where required by law, we ask for your consent before using non-essential cookies. You can manage your cookie preferences through our website tools or browser settings.

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12. Security

 

We implement appropriate technical and organisational measures designed to protect personal data from unauthorised access, loss, misuse, alteration or disclosure.

 

No method of transmission or storage is completely secure, so we cannot guarantee absolute security.

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13. Automated decision-making

 

We do not make decisions about individuals based solely on automated processing where that decision produces legal effects or similarly significant effects.

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14. Children

 

Our website and services are not directed at children, and we do not knowingly collect personal data from children.

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15. Changes to this policy

 

We may update this policy from time to time.

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The “Last updated” date at the top of this page shows when it was most recently revised.

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